Administrative Conference

Administrative Conference

An Administrative Conference is an official meeting between an accused student and a Conduct Officer assigned by the Chief Conduct Officer (or their designee).

1. An Administrative Conference is an official meeting between an accused student and a Conduct Officer to determine whether the student has violated University policy. The Conduct Officer considers information and testimony from the accused student, the complainant, and any witnesses.
2. Any student who provides false information during an Administrative Conference is subject to additional charges under the University Code of Student Conduct.
3. Accused students and complainants are notified of the conference date in writing; this notification includes the charges, the name of the presiding Conduct Officer, the time, date, and location of the conference, the names of witnesses, and a list of University-trained Campus Advisors. Each party is instructed to bring their witnesses (or written witness statements) and any supporting evidence to the conference. Both parties are also given access to the case file upon request. The case file contains the original complaint and any additional information provided by the parties during the investigation.
4. Both the complainant and the accused student may bring a Campus Advisor and a support person to the conference.
5. At the beginning of each Administrative Conference, the Conduct Officer describes the procedures to be followed. The Conduct Officer also makes an audio recording of the Administrative Conference. This recording is the property of the Office of Student Conduct and no other party may record the conference.
6. If the accused student fails to appear, the Conduct Officer will proceed with the conference and make a decision based on the available information.
7. The accused student and the complainant are given the opportunity to present information to the Conduct Officer, who questions both parties and any witnesses. Each party also has the opportunity to pose questions.
8. An accused student is presumed to be not responsible unless the standard of proof is met. Responsibility must be established by the "preponderance of information” standard of proof. This standard requires that the Conduct Officer be persuaded that it is more likely than not that the allegations are true.
9. If the Conduct Officer finds the student in violation of University policy, they can assign any sanction listed in the University Code of Student Conduct. If that sanction includes suspension, expulsion, or loss of University housing, the matter will be referred to a University Hearing for further review.
10. The Conduct Officer provides the accused student with written notice of the finding and sanctions, if any. This notice will summarize the rationale for the finding and sanctions and include information on how to appeal the decision.